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CEP Effective Communication

[Community Eligibility Provision – A Step-by-Step Guide]

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Effective Communication

From deciding to implement to informing parents and students, communication is an important key to making CEP a success.

Communication – Superintendent

Work with the superintendent to determine if CEP is the right choice for your Contracting Entity (CE).

Communication – Financial Director

Coordinate with the financial directors to evaluate the impact of CEP on child nutrition, as well as CE’s funding as a whole.

Communication – PEIMS Coordinator

Early conversations with the Public Education Information Management System (PEIMS) Coordinator can ensure the CE has a method of identifying socioeconomic data for the purposes of reporting PEIMS data.

Communication – Child Nutrition Staff

Ensure child nutrition staff are aware of any administrative changes that will occur because of CEP implementation.

Communication – Community Partners

Consider partnering with community organizations to get the word out about CEP once the CE has adopted it.

Communication – Parents and Students

Once CEP is implemented, notify parents and students that meals will be served at no-cost.

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In accordance with Federal civil rights law and U.S. Department of Agriculture (USDA) civil rights regulations and policies, the USDA, its Agencies, offices, and employees, and institutions participating in or administering USDA programs are prohibited from discriminating based on race, color, national origin, sex, disability, age, or reprisal or retaliation for prior civil rights activity in any program or activity conducted or funded by USDA.  

Persons with disabilities who require alternative means of communication for program information (e.g. Braille, large print, audiotape, American Sign Language, etc.), should contact the Agency (State or local) where they applied for benefits.  Individuals who are deaf, hard of hearing or have speech disabilities may contact USDA through the Federal Relay Service at (800) 877-8339.  Additionally, program information may be made available in languages other than English.

To file a program complaint of discrimination, complete the USDA Program Discrimination Complaint Form, (AD-3027) found online at: http://www.ascr.usda.gov/complaint_filing_cust.html, and at any USDA office, or write a letter addressed to USDA and provide in the letter all of the information requested in the form. To request a copy of the complaint form, call (866) 632-9992. Submit your completed form or letter to USDA by: 
 (1) mail: 
U.S. Department of Agriculture 
Office of the Assistant Secretary for Civil Rights 
1400 Independence Avenue, SW 
Washington, D.C. 20250-9410; 
(2) fax: (202) 690-7442; or 
 
 (3) email: program.intake@usda.gov.

This institution is an equal opportunity provider.
© 2017 Texas Department of Agriculture