(877)TEX-MEAL
Records List
Contracting Entities (CEs) must retain all forms and related documentation that demonstrate program compliance. The Texas Department of Agriculture (TDA) provides a summary of records retention specific to TDA and USDA developed forms, templates, or records. Please note, if a CE uses other forms, templates, or records that are not on this list, the CE must also retain those records as described in the Administrator's Reference Manual.

Tips for Finding the Right Records Information

In order to find record information, you can filter the list by purpose (apply or renew application, claim accuracy, registration, etc.) or topic (financial, meal pricing, program operation, etc.). You can also search by keyword or title to find resources to fit your needs.

Record Name and Description

Adult Meal Calculator Worksheet

February 05, 2016

Purpose: Calculate the price of adult meals correctly


Application for Texas Identification Number, (AP-152)

June 15, 2016

Purpose: Register with the state of Texas to receive reimbursement


Application/Application Renewal and Support Documentation—Afterschool Care Program (ASCP)

September 01, 2015

Apply or renew an application to operate ASCP before July 1


Application/Application Renewal and Support Documentation—Community Eligibility Provision (CEP)

September 01, 2015

Apply or renew an application to operate CEP before July 1


Application/Application Renewal and Support Documentation—National School Lunch Program (NSLP), School Breakfast Program (SBP)

September 01, 2015

Apply or renew an application to operate NSLP or SBP before July 1


Application/Application Renewal and Support Documentation—Seamless Summer Operation (SSO)

September 01, 2015

Apply or renew an application to operate SSO before May 31


Approved Purchase List

January 11, 2016

Assist the CE in maintaining a list of approved and procured suppliers for specified products and/or services


Attestation of Compliance with the New Meal Pattern Requirements Form

September 01, 2015

Attest that CE will meet the meal pattern requirements


Audit

September 01, 2015

Provide documentation of yearly financial audit


Budget Tool

April 26, 2016

Use this form to calculate income and expenditures by program and for all programs. It may also be helpful in calculating the proportion for nonprogram and program income and costs.
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