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Records List
Contracting Entities (CEs) must retain all forms and related documentation that demonstrate program compliance. The Texas Department of Agriculture (TDA) provides a summary of records retention specific to TDA and USDA developed forms, templates, or records. Please note, if a CE uses other forms, templates, or records that are not on this list, the CE must also retain those records as described in the Administrator's Reference Manual.

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In order to find record information, you can filter the list by purpose (apply or renew application, claim accuracy, registration, etc.) or topic (financial, meal pricing, program operation, etc.). You can also search by keyword or title to find resources to fit your needs.

Record Name and Description

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Articles for category Onsite Monitoring
Onsite Monitoring Form | Afterschool Care Program (ASCP)

October 26, 2016

Monitor or self-assess CE compliance with program regulations and promote effective program management within the first four weeks of operation and again before the program ends for the school year


Onsite Monitoring Form | Community Eligibility Provision (CEP)

October 26, 2016

Monitor or self-assess CE compliance with program regulations and promote effective program management prior to February 1 but may use more often


Onsite Monitoring Form | National School Lunch Program (NSLP)

October 26, 2016

Monitor or self-assess CE compliance with program regulations and promote effective program management at least once prior to February 1 but may use more often


Onsite Monitoring Form | Provision 2 (P2), Year 2 and Following Years

October 26, 2016

Monitor or self-assess CE compliance with program regulations and promote effective program management prior to February 1 but may use more often


Onsite Monitoring Form | School Breakfast Program (SBP)

October 26, 2016

Monitor or self-assess CE compliance with program regulations and promote effective program management at least once prior to February 1 but may use more often


Onsite Monitoring Form | Seamless Summer Option (SSO)

October 26, 2016

Monitor or self-assess CE compliance with program regulations and promote effective program management at least once during summer operation

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In accordance with Federal civil rights law and U.S. Department of Agriculture (USDA) civil rights regulations and policies, the USDA, its Agencies, offices, and employees, and institutions participating in or administering USDA programs are prohibited from discriminating based on race, 
color, national origin, sex, disability, age, or reprisal or retaliation for prior civil rights activity in any program or activity conducted or funded by USDA.  
 
Persons with disabilities who require alternative means of communication for program information (e.g. Braille, large print, audiotape, American Sign Language, etc.), should contact the Agency (State or local) where they applied for benefits.  Individuals who are deaf, hard of hearing or have speech disabilities may contact USDA through the Federal Relay Service at (800) 877-8339.  Additionally, program information may be made available in languages other than English.
 
To file a program complaint of discrimination, complete the USDA Program Discrimination Complaint Form, (AD-3027) found online at: http://www.ascr.usda.gov/complaint_filing_cust.html, and at any USDA office, or write a letter addressed to USDA and provide in the letter all of the information requested in the form. To request a copy of the complaint form, call (866) 632-9992. Submit your completed form or letter to USDA by:  
mail: 
U.S. Department of Agriculture 
Office of the Assistant Secretary for Civil Rights 
1400 Independence Avenue, SW 
Washington, D.C. 20250-9410; 
(2) fax: (202) 690-7442; or 
(3) email: program.intake@usda.gov.
 
This institution is an equal opportunity provider.

© 2017 Texas Department of Agriculture