Records List
Contracting Entities (CEs) must retain all forms and related documentation that demonstrate program compliance. The Texas Department of Agriculture (TDA) provides a summary of records retention specific to TDA and USDA developed forms, templates, or records. Please note, if a CE uses other forms, templates, or records that are not on this list, the CE must also retain those records as described in the Administrator's Reference Manual.

Tips for Finding the Right Records Information

In order to find record information, you can filter the list by purpose (apply or renew application, claim accuracy, registration, etc.) or topic (financial, meal pricing, program operation, etc.). You can also search by keyword or title to find resources to fit your needs.

Record Name and Description

Food and Nutrition (FND) Agreement (Permanent Agreement)

March 13, 2012

Establish a legally binding agreement for CE to operate a child nutrition program

Food and Nutrition (FND) Amendment to the Food and Nutrition Agreement, Contracting Entity Specific Amendment

June 17, 2014

Submit a modification to the terms and conditions of the agreement, including, but not limited to, the following: add a program or delete program participation

Food and Nutrition (FND) Amendment to the Food and Nutrition Agreement, Contracting Entity Specific Amendment, Name Change

March 13, 2012

Submit a modification in name to be applied to the permanent agreement

Food and Nutrition (FND) Amendment to the Food and Nutrition, Contracting Entity Amendment, Universal

September 01, 2015

Modify the terms and conditions of the permanent agreement that applies to all CEs operating a child nutrition program

Food Safety Inspections

September 01, 2015

Report information about required safety inspections for all sites

Food Service Management Company (FSMC) Application for Registration, Appendix A and Food Service Management Company Registration Cover Sheet

October 28, 2015

Submit for approval by TDA and register as a food service management company (FSMC) in Texas submitted by August 1

Food Service Management Company (FSMC) Monitoring Form

February 23, 2017

Monitor an FSMC contract

Food Service Management Company Approved Vendor List

January 20, 2016

Provide the list of TDA-approved food service management companies that is updated by October 1 of each year

Food Service Pro-Rata Share of Exclusive Beverage Contract Form

May 01, 2013

Record pro-rated share of exclusive beverage contracts

Food-Based Menu Portion Planning Template

October 08, 2012

Develop menus that meet the NSLP meal pattern

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Persons with disabilities who require alternative means of communication for program information (e.g. Braille, large print, audiotape, American Sign Language, etc.), should contact the Agency (State or local) where they applied for benefits. Individuals who are deaf, hard of hearing or have speech disabilities may contact USDA through the Federal Relay Service at (800) 877-8339. Additionally, program information may be made available in languages other than English.

To file a program complaint of discrimination, complete the USDA Program Discrimination Complaint Form, (AD-3027) found online at: http://www.ascr.usda.gov/complaint_filing_cust.html, and at any USDA office, or write a letter addressed to USDA and provide in the letter all of the information requested in the form. To request a copy of the complaint form, call (866) 632-9992. Submit your completed form or letter to USDA by:

U.S. Department of Agriculture
Office of the Assistant Secretary for Civil Rights
1400 Independence Avenue, SW
Washington, D.C. 20250-9410

This institution is an equal opportunity provider.

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