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Records List
Contracting Entities (CEs) must retain all forms and related documentation that demonstrate program compliance. The Texas Department of Agriculture (TDA) provides a summary of records retention specific to TDA and USDA developed forms, templates, or records. Please note, if a CE uses other forms, templates, or records that are not on this list, the CE must also retain those records as described in the Administrator's Reference Manual.

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In order to find record information, you can filter the list by purpose (apply or renew application, claim accuracy, registration, etc.) or topic (financial, meal pricing, program operation, etc.). You can also search by keyword or title to find resources to fit your needs.

Record Name and Description

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Product Formulation Statement for Fruit Products—Statement Template

February 09, 2015

Provide product information, nutrient content, and serving size when a child nutrition label is not available


Product Formulation Statement for Meat/Meat Alternate Products (M/MA)—Statement Template

February 09, 2015

Provide product information, nutrient content, and serving size when a child nutrition label is not available


Product Formulation Statement for Vegetable Products—Statement Template

February 09, 2015

Provide product information, nutrient content, and serving size when a child nutrition label is not available


Program/ Nonprogram Cost and Revenue Proportion Calculation Worksheet

April 28, 2015

Calculate the ratio of nonprogram and program costs and revenue proportions


Provision 2 (P2) Application Form

November 29, 2016

Apply, re-establish, or renew an application to operate P2 before May 31.


Provision 2 (P2) Feasibility Worksheet

April 10, 2013

Assess the financial feasibility of adopting Provision 2 for counting and claiming.


Record of Program Expenditures Form

April 29, 2013

Retain information on program expenditures for daily expenditures; reviewed weekly, monthly, and yearly


Request for Proposal and Contract No. Between SFA, and FSMC, First Amendment

January 20, 2016

Modify an existing FSMC contact a request for proposal (RFP) and contract from a food service management company -- Must be submitted and approved before implementation


Sample Complaint Form

November 03, 2017

Provide a method for parents and the general public to submit a complaint to the CE

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In accordance with Federal civil rights law and U.S. Department of Agriculture (USDA) civil rights regulations and policies, the USDA, its Agencies, offices, and employees, and institutions participating in or administering USDA programs are prohibited from discriminating based on race, 
color, national origin, sex, disability, age, or reprisal or retaliation for prior civil rights activity in any program or activity conducted or funded by USDA.  
 
Persons with disabilities who require alternative means of communication for program information (e.g. Braille, large print, audiotape, American Sign Language, etc.), should contact the Agency (State or local) where they applied for benefits.  Individuals who are deaf, hard of hearing or have speech disabilities may contact USDA through the Federal Relay Service at (800) 877-8339.  Additionally, program information may be made available in languages other than English.
 
To file a program complaint of discrimination, complete the USDA Program Discrimination Complaint Form, (AD-3027) found online at: http://www.ascr.usda.gov/complaint_filing_cust.html, and at any USDA office, or write a letter addressed to USDA and provide in the letter all of the information requested in the form. To request a copy of the complaint form, call (866) 632-9992. Submit your completed form or letter to USDA by:  
mail: 
U.S. Department of Agriculture 
Office of the Assistant Secretary for Civil Rights 
1400 Independence Avenue, SW 
Washington, D.C. 20250-9410; 
(2) fax: (202) 690-7442; or 
(3) email: program.intake@usda.gov.
 
This institution is an equal opportunity provider.

© 2017 Texas Department of Agriculture