NSLP Training

The Administrative Review

The Reinvented Administrative Review Process
This webinar provides an overview of the new administrative review process. Information provided includes how the review has changed, what the review covers, general timelines, required documentation and specific processes for before, during and after the on-site review. (Revised June 18, 2015)

How to Use the New Administrative Review Features in TX-UNPS
Use the following presentations as step-by-step guides to navigate various aspects of the Administrative Review.

Required Records

TDA Required Records Calendar
TDA has developed a calendar tool for Contracting Entities to reference throughout the school year in order to know which required records are due each month, as well as when they are due.  Please note: for best use of the calendar, print 2-sided.

Training for Direct Matching of Students Previously Unmatched

All CEs regardless of their size are required to use direct certification. In essence, direct certification is the identification of categorically eligible children through means other than getting information from the household. Children who are participants in SNAP or TANF can be directly certified for free meals.


If any person, including adults, in a household is receiving program benefits from SNAP, TANF, or FDPIR, all children in the household are eligible for free meals. This is called extended benefits or an extension of benefits.


Starting September 1, 2013, public school districts, charter schools, private schools, and Residential Child Care Institutions (RCCI) can obtain information for SNAP and TANF eligibility from the governing agencies via TDA’s Texas Unified Nutrition Programs System (TX-UNPS). This information is referred to as the DC list. The initial DC list is uploaded each year on July 1 and is updated the first week of each month for the remainder of the year. The TX-UNPS User’s Guide has detailed information on how to access this list.


The DC list contains records from the Texas Health and Human Services Commission (HHSC) of all children that are participants in either the Supplemental Nutrition Assistance Program (SNAP) or Temporary Assistance for Needy Families (TANF). This information is provided to the Texas Education Agency (TEA) that uses the Texas Public Education Information Management System (PEIMS) to match against the HHSC records. Records that TEA matches are considered State Level Matches.


The records from HHSC that TEA cannot match now are available for CEs to try and match their students that are not on the State Level Matches. Any records the CEs are able to match are considered CE Level Matches. Once a student is matched that record is marked as a match for that CE and is not available for additional matching.


Listed below are links to the page containing important resources regarding the TX-UNPS DC lists.

  • Print/Download Direct Certification Matches
    CEs can view, print and/or download direct certification information by either the State Level Matches or the CE Level Matches for either a specified month or year to date. The State Level Matches list provides records that were matched by TEA while the CE Level Matches provides records that were matched by the CE.
  • CE Import for CE Level Matches
    CEs can attempt to match students that are not on the State Level Matches lists and are not on a CE Level Matches list. This can be done using a file that can be uploaded into the TX-UNPS DC system. If matches are made then the TX-UNPS DC system will automatically match those records. Once the file has processed a list will be provided that allows the CE to know which records were matched or did not match.

$0.06 Certification Webinars

6 Cent Certification: Menu Worksheet Tool (TDA) - The learner will gain understanding on how to use the certification tool menu worksheet provided by the USDA for $0.06 certification. CEs may submit the menu worksheet tool with a “red no” in the weekly report tab under the weekly requirement column for the maximum grain and maximum meat/meat alternate rows and may still be considered compliant and correct. This reflects the guidance issued by USDA in memo SP 11-2013, FNS Guidance to School Food Authorities: Flexibility in the Meat/Meat Alternate and Grain Maximums for School Year 2012-2013.

6 Cents Certification Worksheet Demonstration Series (USDA)

The 20 regional Education Service Centers (ESCs) in Texas coordinate with F&N to provide training for their area's contracting entities that are participating in select USDA nutrition programs. ESCs are contracted to provide state-approved training free of charge to participants in the National School Lunch Program, School Breakfast Program, Fresh Fruit and Vegetable Program, Special Milk Program, Summer Food Service Program, Child and Adult Care Food Program and Food Distribution Programs. 


For more information about ESCs, please visit http://www.texasresc.net/escs/.
© 2015 Texas Department of Agriculture