SBP Administration & Forms
 SBP participants submit applications and file claims through the Texas Unified Nutrition Programs System: TX-UNPS.  If you are unable to use an Internet-based applicaiton such as TX-UNPS, please contact TDA.

Household Application Translations

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USDA also provides translations for the household application used for NSLP, SBP, and SMP in over 30 languages. These translations are available at http://www.fns.usda.gov/cnd/Application/familyfriendlyapps.html.
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 114 items in 6 pages
Food-Based Menu Portion Planning Template    Download File  Download File      School Nutrition Programs
Gender Separation Exception Request Form    Download File        School Nutrition Programs
Hazard Analysis Critical Control Point (HACCP) Checklist  FND-104 Download File    Download File    School Nutrition Programs
Hiring Program Director Checklist    Download File  Download File      School Nutrition Programs
Income and Categorical Application Checklist    Download File  Download File      School Nutrition Programs
Income from Food Service Operations Form    Download File  Download File      School Nutrition Programs
Informal Small Purchase Log    Download File  Download File      School Nutrition Programs
Letter to Household, Eligibility Based on Household Meal Application    Download File        School Nutrition Programs
Letter to Household, Eligibility Based on Household Meal Application - Spanish    Download File        School Nutrition Programs
Letter to Household, Predetermined Free Eligibility for Household    Download File        School Nutrition Programs
Letter to Household, Predetermined Free Eligibility for Household - Spanish    Download File        School Nutrition Programs
Letter to Household, Predetermined Free Eligibility for Individual Student(s)    Download File        School Nutrition Programs
Letter to Household, Predetermined Free Eligibility for Individual Student(s) - Spanish    Download File        School Nutrition Programs
Letter to Household, Predetermined Reduced-Price Eligibility and Household Application Reported Income    Download File        School Nutrition Programs
Letter to Household, Predetermined Reduced-Price Eligibility and Household Application Reported Income - Spanish    Download File        School Nutrition Programs
Letter to Household, Predetermined Reduced-Price Eligibility for the Household    Download File        School Nutrition Programs
Letter to Household, Predetermined Reduced-Price Eligibility for the Household - Spanish    Download File        School Nutrition Programs
Letter to Households Special Assistance Provision 2 (P2), Base Year    Download File        School Nutrition Programs
Letter to Households Special Assistance Provision 2 (P2), Non-Base Year    Download File        School Nutrition Programs
Letter to Households, Community Eligibility Provision (CEP)    Download File        School Nutrition Programs
Revenue from Non-program Foods  Minimize 
Each year, CEs must assess their revenue from program food (reimbursable meals) and nonprogram food (non-reimbursable meals) to ensure that nonprogram food revenue generates at least the same proportion of revenue as it contributes toward total food costs. 

Revenue ratio:

Food cost ratio:

Nonprogram Food Revenue

>

Nonprogram Food Costs

Total program + 
nonprogram revenue

Total program foods +
nonprogram food costs


TDA provides the Program/Nonprogram Revenue Proportion Calculation Worksheet to assist CEs in determining if their program and nonprogram costs and income are proportional. CEs may also find that the USDA’s Paid Lunch Equity (PLE) Calculation Worksheet, which is used to determine  if the CE’s meal pricing system is equitable, will assist them in determining the proportion of program and nonprogram food costs and income.


Indirect Cost Guidance  Minimize 
The full cost of the NSLP and SBP includes both direct and indirect costs. Direct costs are incurred specifically for the NSLP and can be readily identified to a particular school food service objective. Allocation of indirect costs is necessary because it identifies the portion of the costs benefitting the school food service. The Indirect Cost Guidance and its attachment provide assistance to the CEs to ensure the nonprofit school food service (School Nutrition Program) account funds are limited to those expenses that are reasonable and necessary to provide quality meals for the NSLP and SBP.

Application Frequently Asked Questions  Minimize 
 Who reviews and approves the completed application?

Upon receipt of the completed application, the Texas Department of Agriculture (TDA), Food and Nutrition (F&N) will review the application packet for completion.  Should further information be needed, TDA will notify you.


What can I expect?

The processing time to review and approve the completed application package can vary from 3 to 4 weeks depending upon current workload. Once the application package has been approved, the following will be sent to the Contracting Entity (CE):

  • A copy of the TDA FND Permanent Agreement or Contracting Entity Specific Amendment, as applicable, signed by the Chief Administrator for F&N, sent by mail,
  • Notification sent to each authorized representative as provided on Certificate of Authority for External Users (FND-101) providing information regarding accessing the Texas Unified Nutrition Programs System (TX-UNPS), sent via e-mail

 

When can we file the first claim for reimbursement?

Provided that you have sufficient records to substantiate your claim for reimbursement amounts, the first claim month period you may request reimbursement will be for the calendar month preceding the calendar month in which the Chief Administrator for F&N has signed and approved the TDA FND Permanent Agreement or Contracting Entity Specific Agreement, as applicable.  (For example, if the Chief Administrator for F&N has approved and signed the TDA FND Permanent Agreement on March 20, then a claim for reimbursement can be filed for the entire month of February.)


Assistance available in English and Spanish. Please call 877-TEX-MEAL (877-839-6325) for help.

In accordance with Federal civil rights law and U.S. Department of Agriculture (USDA) civil rights regulations and policies, the USDA, its Agencies, offices, and employees, and institutions participating in or administering USDA programs are prohibited from discriminating based on race, color, national origin, sex, disability, age, or reprisal or retaliation for prior civil rights activity in any program or activity conducted or funded by USDA.

Persons with disabilities who require alternative means of communication for program information (e.g. Braille, large print, audiotape, American Sign Language, etc.), should contact the Agency (State or local) where they applied for benefits. Individuals who are deaf, hard of hearing or have speech disabilities may contact USDA through the Federal Relay Service at (800) 877-8339. Additionally, program information may be made available in languages other than English.

To file a program complaint of discrimination, complete the USDA Program Discrimination Complaint Form, (AD-3027) found online at: http://www.ascr.usda.gov/complaint_filing_cust.html, and at any USDA office, or write a letter addressed to USDA and provide in the letter all of the information requested in the form. To request a copy of the complaint form, call (866) 632-9992. Submit your completed form or letter to USDA by:

Mail:
U.S. Department of Agriculture
Office of the Assistant Secretary for Civil Rights
1400 Independence Avenue, SW
Washington, D.C. 20250-9410

This institution is an equal opportunity provider.



Texas Department of Agriculture
Commissioner Sid Miller