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Frequently Asked Questions

Who should attend?

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This conference is for contracting entities that are currently contracting or eligible to contract with TDA to operate a Summer Food Service Program. Sites or consultants should not attend.

Will the annual required training be offered at the event?

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No annual required training sessions will be held at this year’s conference. All required training must be completed either through your local Education Service Center provider or via a web-based class offered by Texas Department of Agriculture. Links to web based classes will be provided soon on squaremeals.org.

Where should I stay?

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Room blocks have been arranged through Omni-Southpark, Austin, 4140 Governors Row, Austin, TX 78744. Rates are $158 for single and $168 for doubles. Follow this link to make your room reservation.

How much does it cost?

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The conference is available free of charge. You may be able to use federal reimbursement for your travel costs if they are reasonable, allowable expenses and approved by TDA. 

How will I get there?

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Hotel Shuttle Service: Courtesy airport shuttle to and from Austin-Bergstrom International Airport is available from 7:00 a.m. to 10:00 p.m. daily. For advanced reservations (recommended), call (512) 448-2222. Transportation from the airport to the hotel runs at 30 minutes past the hour and service from the hotel to the airport runs at the top of each hour. The hotel shuttle designated pick-up area is curbside in front of the Delta Airlines Departure Drop off area on the airport’s upper level.

Ride Share Services – Uber and Lyft are no longer available in Austin, but we have similar ridesharing services available.

  • Fasten – Download the Fasten app from your favorite app store.
  • Fare – Visit www.ridefare.com to find out more information or download their app.
  • RideAustin – Visit www.rideaustin.com to download their mobile app. RideAustin allows you to request an SUV, Premium, or Luxury car at varying rates.

When will the agenda be available?

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Full Conference agenda is now available! Click here to view the full agenda. 

Where can I contact the organizer with any questions?

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Do I have to bring my printed ticket to the event?

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No, a printed ticket is not necessary. You will check in at the registration table and receive your name badge to attend all sessions.

The name on the registration/ticket doesn't match the attendee. Is that okay?

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Please contact FNConferences@TexasAgriculture.gov or update your registration information here if any changes need to be made so that we have correct information at the time of the conference.

What are "allowable expenses" that could possibly be reimbursed?

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Reimbursements for the summer nutrition program may be used to cover allowable administrative costs incurred by your organization for activities related to planning, organizing, and administering the program. Certain costs incurred to attend this conference would be considered allowable administrative costs as long as they are included in the approved budget in your SFSP application. Be sure to reach out to a technical assistance specialist for guidance on allowable costs.

In accordance with Federal civil rights law and U.S. Department of Agriculture (USDA) civil rights regulations and policies, the USDA, its Agencies, offices, and employees, and institutions participating in or administering USDA programs are prohibited from discriminating based on race, color, national origin, sex, disability, age, or reprisal or retaliation for prior civil rights activity in any program or activity conducted or funded by USDA.  

Persons with disabilities who require alternative means of communication for program information (e.g. Braille, large print, audiotape, American Sign Language, etc.), should contact the Agency (State or local) where they applied for benefits.  Individuals who are deaf, hard of hearing or have speech disabilities may contact USDA through the Federal Relay Service at (800) 877-8339.  Additionally, program information may be made available in languages other than English.

To file a program complaint of discrimination, complete the USDA Program Discrimination Complaint Form, (AD-3027) found online at: http://www.ascr.usda.gov/complaint_filing_cust.html, and at any USDA office, or write a letter addressed to USDA and provide in the letter all of the information requested in the form. To request a copy of the complaint form, call (866) 632-9992. Submit your completed form or letter to USDA by: 
 (1) mail: 
U.S. Department of Agriculture 
Office of the Assistant Secretary for Civil Rights 
1400 Independence Avenue, SW 
Washington, D.C. 20250-9410; 
(2) fax: (202) 690-7442; or 
 
 (3) email: program.intake@usda.gov.

This institution is an equal opportunity provider.
© 2017 Texas Department of Agriculture